General Buy Information
| Buy #: | 1169455_01 | |
|---|---|---|
| Solicitation #: | 693JK324Q0008 | |
| Buy Description: | PHMSA– 2024 Field Operations All Hands Meeting | |
| Category: | V2 -- TRAVEL, LODGING, RECRUITMENT SVCS | |
| Sub Category: | V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL | |
| NAICS: | 721110 -- Hotels (except Casino Hotels) and Motels | |
| SAM Contract Opportunity: | No (If Yes, buys prior to 11/2019 were posted to FBO) | |
| Set-Aside Requirement: | No Set-Aside Restriction | |
| Buyer: | Pipeline and Hazardous Materials Safety Administration | |
| End Date: | 04/24/2024 | |
| End Time: | 17:00 ET | |
| Seller Question Deadline: | 4/17/2024 - 17:00 ET | |
| Delivery: | Special Delivery Instructions - See Statement of Work/Delivery Attachment | |
| Repost Reason: |
No Repost Reason provided.
Please Note: Repost Reason is provided as a courtesy only. Sellers are responsible for reviewing and complying with all Buy Specifications regardless of Repost Reason. |
|
Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit | Non-Priced Line Items |
|---|---|---|---|---|
| 001 | General Session Room: • Set in theater style for 248 people to allow space between the chairs (at least 1 chair width). Set Up and Meeting Schedule • Monday, September 16th (set up by 7:00 p.m.) or Tuesday, September 17th (set up by 5:00 a.m.) • Tuesday, September 17th to Thursday, September 19th (meeting starts at 7:30 a.m. and ends at 5:00 p.m. each day) Registration Station setup Monday, September 16 at noon. • Table, chairs, trash can, house phone, and two 2 easels for meeting signs. | 1 | EA | |
| 002 | General Session Room Set-Up – Audio Visual: • Set in theater style for 248 people to allow space between the chairs (at least 1 chair width). • Raised stage with steps on each side and podium on stage (attached microphone), panel table for 5 including 5 microphones on the table, and space between chairs. • Pipe and drape around the stage and 2 large screens (large screen on each side of the stage). • Confident monitor facing the stage. • Standing microphone (wireless) in the middle aisle. • 2 handheld mics for questions from the audience (roaming). • Round table in the back of room for index cards for questions from the audience. • 6’x30” table for court reporter or miscellaneous purposes. • 2 easels for meeting signage. • Power strips/outlet for necessary equipment. | 1 | EA | |
| 003 | Breakout Rooms (2): • Chairs to seat 20 to 40 people theater style • AV in breakout room: monitor/screen, projector, cables, power, and Wi-Fi. • Set up and technician required for troubleshooting. | 2 | EA | |
| 004 | A hyperlink for the block of reserved guest rooms is requested for travelers to place individual reservations. Check-in 9/16/2024; Check-out 9/20/2024 Payment for room charges shall be covered by individual travelers via their Government issued travel cards. PHMSA shall not be liable for any rooms that are not used. | 200 | EA | Non-Priced |
| 005 | Please identify any Complementary Services or Items that are generally offered at no cost to guests: For example: • Transportation Shuttle Services to and from airport. • Refreshments water; coffee etc. . | 1 | EA | Non-Priced |
Bidding Requirements
| Instructions |
|---|
|
Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
|
|
The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and Buy Terms in the auction, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.
|
|
The solicitation requires that Buyer evaluates bids on a line item basis; therefore, each line item will include applicable evaluation criteria. For all line items, Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
|
|
The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
|
|
Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
|
|
There is no Set-Aside restriction for this Buy.
|
|
Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
|
|
Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
|
|
Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
|
|
The Buyer has provided special instructions for delivery – See Statement of Work/Delivery Attachment.
|
|
The Buyer is requiring interested Sellers submit Bids with pricing for certain Line Items and not for other Line Item(s).
|
Buy Terms
| Name | Description |
|---|---|
| Offer Period | Bid MUST be good for 30 calendar days after close of Buy. |
| SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov. |
| Commercial Items Terms and Conditions | The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. |
| Location Requirement | Hotel must be located in the (Colorado Springs, CO / Savannah, GA / Park City, UT / Scottsdale, AZ) area. Please specify which cities you can provide services for, selection will be made based on proposal evaluation. |
| Cancellation Room Policy | The government has the right to cancel up to 15 rooms, 72 hours prior to the event at no cost to the government. |
| PHMSA TAX EXEMPTION STATUS | In accordance with Federal Acquisition Regulation (FAR) Part 29.302 (a), Application of State and local taxes to the Government, "Generally, purchases and leases made by the Federal Government are immune from State and local taxation." |
Shipping Information
| City | State | Zip Code | |
|---|---|---|---|
| See Place of Performance | |||
Seller Attachment(s): Required
| Please provide schematic or photos of the Meeting Space and Breakout rooms. |
| Please fill out the excel serviceable location document. |
Buy Attachment(s)
| No. | Document Name | Document Size | |
|---|---|---|---|
| 001 | Location.xlsx | 15 KB | |
| 002 | Statement_of_Work_OPS_All_Hands_Meeting_-_September_2024.docx | 24 KB |