View Other Versions: 1122457 1122457_01
General Buy Information
| Buy #: | 1122457_02 | |
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| Solicitation #: | 67100PR230000023_Updated | |
| Buy Description: | OPTION - POOLPAK quarterly preventative and corrective maintenance site visits | |
| Category: | J -- Maintenance, Repair, and Rebuilding of Equipment | |
| Sub Category: | J041 -- MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT | |
| NAICS: | 238220 -- Plumbing, Heating, and Air-Conditioning Contractors | |
| SAM Contract Opportunity: | Yes (If Yes, buys prior to 11/2019 were posted to FBO) | |
| Set-Aside Requirement: | No Set-Aside Restriction | |
| Buyer: | DHS USCG Special Mission Training Center | |
| End Date: | 12/16/2022 | |
| End Time: | 11:00 ET | |
| Seller Question Deadline: | 12/12/2022 - 11:00 ET | |
| Delivery: | Period of Performance - See below | |
| Repost Reason: |
Set-Aside Requirement - Set No Set-Aside Restriction - Full and Open.
Closing Date Extended. SOW Updated Please Note: Repost Reason is provided as a courtesy only. Sellers are responsible for reviewing and complying with all Buy Specifications regardless of Repost Reason. |
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Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s) Base
| Base Period of Performance: | 01/01/2023 - 12/31/2023 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | 12 month contract with four option years, to include POOLPAK quarterly preventative and corrective maintenance site visits IAW Statement of Work. Base year: January 1, 2023 - December 31, 2023. | 1 | YR |
Line Item(s) Option 1
| Option 1 Period of Performance: | 01/01/2024 - 12/31/2024 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | 12 month contract with four option years, to include POOLPAK quarterly preventative and corrective maintenance site visits IAW Statement of Work. Option Year One: January 1, 2024 - December 31, 2024 | 1 | YR |
Line Item(s) Option 2
| Option 2 Period of Performance: | 01/01/2025 - 12/31/2025 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | 12 month contract with four option years, to include POOLPAK quarterly preventative and corrective maintenance site visits IAW Statement of Work. Option Year Two: January 2025 - December 31, 2025 | 1 | YR |
Line Item(s) Option 3
| Option 3 Period of Performance: | 01/01/2026 - 12/31/2026 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | 12 month contract with four option years, to include POOLPAK quarterly preventative and corrective maintenance site visits IAW Statement of Work. Option Year Three: January 2026 - December 31, 2026 | 1 | YR |
Line Item(s) Option 4
| Option 4 Period of Performance: | 01/01/2027 - 12/31/2027 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | 12 month contract with four option years, to include POOLPAK quarterly preventative and corrective maintenance site visits IAW Statement of Work. Option Year Four: January 2027 - December 31, 2027 | 1 | YR |
Bidding Requirements
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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Award Criteria - The Government will award a firm fixed priced contract to a responsive offeror (who submits all required submissions on time), whose past performance does not pose a risk to the Government, and whose offer is Technically Acceptable. An offer is technically acceptable if its technical capabilities conform to the Government's Performance Work Statement or listed specs whichever is applicable to the buy. Offerors understand that however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance.
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The solicitation requires that Buyer evaluates bids on a line item basis; therefore, each line item will include applicable evaluation criteria. For all line items, Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
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There is no Set-Aside restriction for this Buy.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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Buy Terms
| Name | Description |
|---|---|
| Pricing Instructions | Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid individual pricing for all required line items in order to be considered for award (i.e., Do not use the Included in another line item function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the Unison Submit a Question feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid being determined to be non-responsive. |
| Offer Period | Bid MUST be good for 30 calendar days after close of Buy. |
| SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov. |
| Q&A Instructions | Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable). |
| Supplemental Bid Information | In addition to providing pricing at www.unisonmarketplace.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to marketplacesupport@unisonglobal.com. |
| For Exact Match Services Buys Only | For Exact Match Services Buys Only- In order for a sellers bid to be 'responsive' and considered for award, the seller is REQUIRED to document exactly how they intend to meet the requirements of the SOW. They shall document statement detailing the service for evaluation. Failure to do this may be cause for termination. This information is REQUIRED in order for a sellers bid to be deemed 'responsive' and to be considered for award. |
| INVOICE INSTRUCTIONS | INVOICE INSTRUCTIONS You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Actions to take: If you are already enrolled in IPP: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP. If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number. Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process. • Toll-free number: 866-973-3131 • Email address: IPPCustomerSupport@fiscal.treasury.gov • Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET • The contractor must email a copy of the invoice and supporting documentation to the personnel listed below, upon submission into the IPP platform. Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment: Contracting Officer’s e-mail address John.h.caicedo@uscg.mil Electronic Submission of Payment Requests (FSMS Awards) 17 Nov 2022 (a) Definitions. As used in these instructions - (1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided. (b) Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures. (d) If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request. (e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/. FEDERAL AGENCIES ARE EXEMPT FROM TAXES: • The Tax Exemption Number for the U.S. Coast Guard is B-239641. • The Tax Identification Number for the U.S. Coast Guard is 54-6010204. • A Tax Exemption Certificate may be obtained from the issuing office listed in: Block 9 titled “ISSUED BY” on the SF-1449 or in Block 5 titled “ISSUING OFFICE” on the OF-347. |
Shipping Information
| City | State | Zip Code | |
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| See Place of Performance | |||
Seller Attachment(s): Required
| Volume 1 – Schedule of Services, Offerors Representations and Certifications, Signed acknowledgements of amendments (as per Solicitation) - Attachments should not include pricing, must be submitted with the Seller's Bid prior to the closing date and time of the Buy. |
| Volume 2 - Technical Proposal, and Key Personnel (as per Solicitation) - Attachments should not include pricing, must be submitted with the Seller's Bid prior to the closing date and time of the Buy. |
| Volume 3 - Past Performance Record (as per Solicitation)- Attachments should not include pricing, must be submitted with the Seller's Bid prior to the closing date and time of the Buy. |
Buy Attachment(s)
| No. | Document Name | Document Size | |
|---|---|---|---|
| 001 | Tab_12a_Synopsis_Solicitation_Updated.pdf | 330 KB | |
| 002 | Tab_7m_Wage_Determination.txt | 48 KB | |
| 003 | Tab_12a_Provisions_and_Clauses_Updated.pdf | 731 KB | |
| 004 | Tab_3c_Statement_of_Work_Updated.pdf | 216 KB |