General Buy Information
| Buy #: | 1214533 | |
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| Solicitation #: | 693JK327R1 | |
| Buy Description: | Joint Pipeline Advisory Committees: Repair Criteria Review | |
| Category: | V2 -- TRAVEL, LODGING, RECRUITMENT SVCS | |
| Sub Category: | V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL | |
| NAICS: | 721110 -- Hotels (except Casino Hotels) and Motels | |
| SAM Contract Opportunity: | Yes | |
| Set-Aside Requirement: | No Set-Aside Restriction | |
| Buyer: | Pipeline and Hazardous Materials Safety Administration | |
| End Date: | 11/05/2026 | |
| End Time: | 13:00 ET | |
| Seller Question Deadline: | 10/21/2026 - 11:00 ET | |
| Delivery: | Special Delivery Instructions - See Statement of Work/Delivery Attachment | |
Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit | Non-Priced Line Items |
|---|---|---|---|---|
| 001 | Meeting Space in Washington, D.C. Metropolitan Area for 2 days (December 2–3, 2026, 9:00 AM – 5:00 PM EST daily). Main Meeting Room requires U-shaped table setup with seating for 25 in front of audience seating. Includes 1 Breakout Room equipped with tables and seating for 20 people and screen/large monitor with HDMI cable. ** See attached SOW for full details ** | 1 | JOB | |
| 002 | Audio-Visual (AV) & IT Package: High-speed/VPN Wi-Fi; 2 large projection screens with digital projectors; 20 to 25 table push-to-talk microphones at U-shaped table setup; 3 6-foot power strips for table participants; dedicated power outlet and direct house audio feed for court reporter/transcription; hybrid video conferencing (Zoom/Teams/Meet) with laptop audio integration; sound mixing and all cabling/hardware. ** See attached SOW for full details ** | 1 | JOB | |
| 003 | Lodging Accommodations Room Block (Zero-dollar contract liability, non-priced): Single room accommodations for up to 40 total room nights (Check-in: December 1, 2026; Check-out: December 4, 2026). Rooms offered at or below prevailing Federal Government Per Diem rate per night, extended 1 day prior/post-event. Billed directly to individual attendees. Subject to Zero Attrition Clause and Government right to cancel up to 5 rooms within 72 hours prior to event start at no cost. ** See attached SOW for full details ** | 40 | Room Nights | Non-Priced |
| 004 | Beverage Service: Continuous water, coffee, and tea service throughout both days (9:00 AM – 5:00 PM EST daily) for all attendees. No additional food catering services required under this contract. ** See attached SOW for full details ** | 1 | JOB |
Bidding Requirements
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and Buy Terms in the auction, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order, delivery order, or purchase card. If utilizing a purchase card, Buyer will communicate account information to Selected Seller outside of the Marketplace.
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There is no Set-Aside restriction for this Buy.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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The Buyer has provided special instructions for delivery – See Statement of Work/Delivery Attachment.
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The Buyer is requiring interested Sellers submit Bids with pricing for certain Line Items and not for other Line Item(s).
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Buy Terms
| Name | Description |
|---|---|
| 52.217-10 Reverse Auction | (a) Definitions. As used in this provision— Reverse auction means the process for obtaining pricing, usually supported by an electronic tool, in which offerors see competing offerors'' price(s), without disclosure of the competing offerors'' identity, and have the opportunity to submit lower priced offers until the close of the auction.' Reverse auction service provider means a commercial or Government entity that provides a means for conducting reverse auctions when acquiring supplies or services to be used by the Government.' (b) Reverse auction. The Government intends to conduct a reverse auction under this solicitation to award a contract or blanket purchase agreement.' (c) Offeror agreement. By submission of a quote or proposal in response to the solicitation, the Offeror agrees to participate in the reverse auction and agrees that the Government may reveal to all Offerors the offered price(s) in the auction, without revealing any Offeror''s identity, except for the awardee''s identity subsequent to an award resulting from the auction. The Offeror may withdraw its agreement to further participate in the process by withdrawing its offer before the close of the auction by notifying the Contracting Officer via the contact method identified in the solicitation.' (d) Only one offer. If the reverse auction produces only one offer, the Government reserves the right to cancel the auction.' (e) Release of information. The Government may use a reverse auction service provider to conduct the reverse auction. Any price or proposal information or source selection information received by the reverse auction service provider in relation to the reverse auction shall not be released, outside of the Government, unless otherwise required by law. However, this does not prevent the Government from revealing to all Offerors the offered price(s) in the auction, without revealing any Offeror''s identity. Price or proposal information includes, but is not limited to—' (1) Contractor bid or proposal information, as defined at Federal Acquisition Regulation 3.104-1; and' (2) Information identified by the Offeror as restricted from duplication, use, or disclosure—in whole or in part—for any purpose other than to evaluate the Offeror''s price or proposal.' (End of provision) |
| Equipment Condition | New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. |
| Offer Period | Bid MUST be good for 30 calendar days after close of Buy. |
| Shipping Condition | Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. |
| SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov. |
| Commercial Items Terms and Conditions | The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. |
| PHMSA TAX EXEMPTION STATUS | In accordance with Federal Acquisition Regulation (FAR) Part 29.302 (a), Application of State and local taxes to the Government, "Generally, purchases and leases made by the Federal Government are immune from State and local taxation." |
| Cancellation Room Policy | The government has the right to cancel up to 5 rooms, 72 hours prior to the event at no cost to the government. |
| Location Requirement | The contractor shall be responsible for furnishing appropriate meeting space for the PHMSA Joint Pipeline Advisory Committees Repair Criteria Review within the Washington, D.C. metropolitan area. |
| All-Inclusive Pricing & Tax Exemption | Quotes shall be all-inclusive (inclusive of all applicable fees, service charges, labor, and equipment). No additional percentage fees, administrative fees, or separate service charge add-ons will be allowed post-quote. Federal Government purchases are tax-exempt per FAR 29.302; quotes shall not include any state or local taxes. |
Shipping Information
| City | State | Zip Code | Country |
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Seller Attachment(s): Required
| Layout & Visual Requirements: > Please include the following with your quotation to evaluate technical acceptability: Floor Plans: Detailed schematics of proposed spaces showing dimensions, ceiling heights, and any obstructions. Photos & Details: Current photos of spaces and partition setup. |
Buy Attachment(s)
| No. | Document Name | Document Size | |
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| 001 | SOW_Joint_Pipeline_Advisory_Committees_Repair_Criteria_Review.docx | 26 KB |