General Buy Information
| Buy #: | 1206845 | |
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| Solicitation #: | W911S8-26-Q-1BE5 | |
| Buy Description: | Lodging & Meals | |
| Category: | V2 -- TRAVEL, LODGING, RECRUITMENT SVCS | |
| Sub Category: | V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL | |
| NAICS: | 721110 -- Hotels (except Casino Hotels) and Motels | |
| SAM Contract Opportunity: | Yes | |
| Set-Aside Requirement: | Small Business | |
| Buyer: | MICC Joint Base Lewis McChord | |
| End Date: | 04/01/2026 | |
| End Time: | 16:00 ET | |
| Seller Question Deadline: | 3/26/2026 - 11:00 ET | |
| Delivery: | Special Delivery Instructions - See Buy Terms | |
Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | Contractor shall provide conference space and supporting audio-visual equipment in accordance with the Performance Work Statement. Event is scheduled for 24-26 April 2026. | 1 | Job |
| 002 | Contractor shall provide childcare space in accordance with the Performance Work Statement. Event is scheduled for 24-26 April 2026. | 1 | Job |
| 003 | Contractor shall provide guest rooms in accordance with the Performance Work Statement. Event is scheduled for 24-26 April 2026. | 25 | EA |
| 004 | Contractor shall provide buffet meals in accordance with the Performance Work Statement. Event is scheduled for 24-26 April 2026. | 350 | EA |
Bidding Requirements
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
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This solicitation is a Small Business Set-Aside and only qualified Sellers can bid.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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The Buyer has provided special instructions for delivery – See Buy Terms.
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The Buyer is requiring interested Sellers submit Bids with pricing inclusive of all Line Items.
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Buy Terms
| Name | Description |
|---|---|
| NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) AND SIZE STANDARD | In accordance with FAR 19.102(b), the small business size standard is applied by classifying the product or service being acquired in the industry whose definition, as found here https://www.census.gov/naics/, best describes the principal nature of the product or service being acquired. The NAICS code selected for this acquisition is 721110 with an applicable small business size standard of $40.0 million. |
| CONTRACTING OFFICER'S AUTHORITY | The Contracting Officer (KO) at Mission and Installation Contracting Command, Joint Base Lewis-McChord is the only person authorized to approve changes or modify any of the requirements under this solicitation, and notwithstanding anything contained elsewhere in this solicitation, the said authority remains solely with the responsible KO. |
| AGENCY PROTEST PROCEDURES | If an interested party has complaints about this procurement, it is preferable to first attempt to resolve those concerns with the responsible contracting officer. However, an official protest may be made to the contracting officer listed below. Contract award or performance is suspended during the protest. To be timely, protests must be filed within the periods specified in FAR Sub-part 33.103. If an interested party has complaints or want to file a protest it must be sent to the address below: Mission and installation Contracting Command, Ms. Rosa I Diaz, Contracting Officer, at rosa.i.diaz@army.mil. |
| AMC-LEVEL PROTEST PROGRAM | If you have complaints about this procurement, it is preferable to first attempt to resolve those concerns with the responsible contracting officer. However, a protest may be filed with Headquarters, Army Material Command (AMC). The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Protests filed under the AMC-Level Protest Program must request resolution and be sent to the address below. All other agency-level protests should be sent to the responsible contracting officer for resolution. HQ Army Material Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: [contract number] HQ Army Material Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the responsible contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. |
| QUOTES | Quotes SHALL be valid for 30 days after the solicitation’s stated closing date. |
| QUOTE CLARIFICATIONS | Questions concerning this solicitation must be submitted, through the Unison portal, by 1100 hours Eastern Standard Time, on Thursday, 26 March 2026, to reasonably expect a response from the Government. Questions received after the stated date and time may not be considered. |
| CONTACT INFORMATION | Contact marketplacesupport@unisonglobal.com or call 1-877-933-3243 to address any questions for quotes utilizing Unison Marketplace. |
| NO MULTIPLE AWARDS | Multiple awards will not be made; therefore, quotes that cover less than all of the items and quantities in this solicitation will be deemed incompliant with the terms and conditions of this solicitation and will not be considered. |
| EVALUATION OF QUOTES: BEST VALUE TO THE GOVERNMENT | The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: price and past performance. |
Shipping Information
| City | State | Zip Code | |
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Seller Attachment(s): Optional
| The attachment(s) could include the following non-pricing information: |
Buy Attachment(s)
| No. | Document Name | Document Size | |
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| 001 | Performance_Work_Statement.pdf | 145 KB |