General Buy Information
| Buy #: | 974188_02 | |
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| Solicitation #: | 70FBR619Q00000033 | |
| Buy Description: | Option Final Bid - Copiers for Beeville and Corpus Christi | |
| Category: | 74 -- Office Machines, Text Processing Systems and Visible Record Equipment | |
| Sub Category: | 7490 -- Miscellaneous Office Machines | |
| NAICS: | 532420 -- Office Machinery and Equipment Rental and Leasing | |
| SAM Contract Opportunity: | Yes | |
| Set-Aside Requirement: | Small Business | |
| Buyer: | DHS Federal Emergency Management Agency | |
| End Date: | 05/15/2019 | |
| End Time: | 16:00 ET | |
| Seller Question Deadline: | 5/14/2019 - 16:00 ET | |
| Delivery: | Period of Performance - See below | |
| Repost Reason: |
Update CLIN
Please Note: Repost Reason is provided as a courtesy only. Sellers are responsible for reviewing and complying with all Buy Specifications regardless of Repost Reason. |
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Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s) Base
| Base Period of Performance: | 06/06/2019 - 06/05/2020 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | Base Period 12 Months: Multi-function devices 12 MO (MFD) / copier/scanner / printer as outlined in the attached Statement of Objectives (SOW) 3 Copiers for Corpus Christi Branch III Location, 1 Copier for Beeville Location. Anticipated Award Type: Firm-fixed-price *Include quote for hard drive removal which shall be surrendered to FEMA at contract termination. | 12 | MO |
Line Item(s) Option 1
| Option 1 Period of Performance: | 06/06/2020 - 12/05/2020 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | Option Period 1: Multi-function devices (MFD) / 6 MO copier/scanner / printer as outlined in the attached Statement of Objectives (SOW) 3 Copiers for Corpus Christi Branch III Location, 1 Copier for Beeville Location. Anticipated Award Type: Firm-fixed-price *Include quote for hard drive removal which shall be surrendered to FEMA at contract termination. | 6 | MO |
Line Item(s) Option 2
| Option 2 Period of Performance: | 12/06/2020 - 06/05/2021 |
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| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | (MFD) / 6 MO/ copier/scanner / printer as outlined in the attached Statement of Objectives (SOW) 3 Copiers for Corpus Christi Branch III Location, 1 Copier for Beeville Location. Anticipated Award Type: Firm-fixed-price *Include quote for hard drive removal which shall be surrendered to FEMA at contract termination. | 6 | MO |
Bidding Requirements
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In addition to providing pricing through the marketplace, Sellers have the OPTION to include certain non-pricing information as document(s) attached to their Bid, so they are received no later than the closing date and time of this Buy. Pricing will not be accepted if it is included in the attachment(s). Attachment(s) can total no more than 20 MB, whether multiple files or one file, and may be zipped to decrease their size. A Seller's failure to comply with these terms may result in its Bid being determined to be non-responsive. The attachment(s) should include the following non-pricing information:
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer has specified this opportunity as a Final Bid Buy. You will not be able to specify an auto-rebid amount, and no LEAD or LAG bid status will be provided. You should treat your bid submission as a best and final offer.
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Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
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This solicitation is a Small Business set-aside and only qualified Sellers can bid.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Sellers understand that the Marketplace ranks all Bids by price; however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, unless otherwise specified in the Buy Terms, below, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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Buy Terms
| Name | Description |
|---|---|
| Special Buy Terms | Small Business Local Area Set Aside IAW FAR 52.228-3, 52.228-4 and 52.228-5 "Non-local vendors are welcomed to bid, however local preference will be given to local vendors residing or primarily doing business in the disaster affected counties Hurricane Harvey DR4332TX which will be verified prior to selection for award." |
| Small Business Size Standard | Small business size standard is $32,500,000.00 is applicable. This survey is to determine the capability of potential sources and the availability of commercial sources and services pursuant to FAR Part 10 |
| Small Business Set Aside the IAW FAR 52.228-3, 52.228-4 and 52.226-5 | Non-local vendors are welcome to bid, however local preference will be given to vendors residing or primarily doing business in the disaster affected areas in FEMA-DR-4332-TX which will be verified prior to selection for award |
| Equipment Condition | New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. |
| Offer Period | Bid MUST be good for 30 calendar days after close of Buy. |
| Shipping Condition | Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. |
| SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. |
| Commercial Items Terms and Conditions | The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. |
| Evaluation Criteria | Buyers may use criteria other than price to evaluate offers: Order of precedence: Qualified seller, Price, Technical Acceptance, Delivery |
| 52.226-3– Disaster or Emergency Area Representation. | Disaster or Emergency Area Representation (Nov 2007) (a) Set-aside area. The area covered in this contract is the State of Texas Counties of: Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton |
Shipping Information
| City | State | Zip Code | |
|---|---|---|---|
| See Statement of Work | |||
Seller Attachment(s): Optional
| The attachment(s) could include the following non-pricing information: |
Buy Attachment(s)
| No. | Document Name | Document Size | |
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| 001 | Combo_Synopsis_Solicitation_70FBR619Q00000033.pdf | 412 KB | |
| 002 | Attachment_1_Disaster_Area_Set_Aside-_Updated.pdf | 146 KB | |
| 003 | Attachment_3_4300A_Policy_v8.pdf | 779 KB | |
| 004 | Attachment_2_FEMA_Approved_Devices.pdf | 109 KB | |
| 005 | Attachment_4_WD_15-5225_Rev_-7_WD_15-5305_Rev_-8.pdf | 131 KB | |
| 006 | Attachment_6_Invoice_Instructions.pdf | 328 KB | |
| 007 | Attachment_5_SOO_4332DRTXT00669_MFD_Corpus_Area_Beeville.pdf | 200 KB |