General Buy Information
| Buy #: | 941362 | |
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| Solicitation #: | RFQ0407BREAD8152018AMM | |
| Buy Description: | FY2019 FCI Greenville Bread Contract | |
| Category: | 89 -- Subsistence | |
| Sub Category: | 8920 -- Bakery and Cereal Products | |
| NAICS: | 111140 -- Wheat Farming | |
| SAM Contract Opportunity: | Yes | |
| Set-Aside Requirement: | Small Business | |
| Buyer: | DOJ BOP Field Offices - FCI GREENVILLE | |
| End Date: | 08/30/2018 | |
| End Time: | 13:30 ET | |
| Seller Question Deadline: | No Seller Question Deadline Set | |
| Delivery: | Special Delivery Instructions - See Statement of Work/Delivery Attachment | |
Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | ***One Year Contract*** Bread, White, Whole Wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless. (CID A-A-20052B, Type I, Style B, Type II, or Type III, Style B, Product State 1, Loaf Size a-e, Bake Type i, Shape b, Slice Type I, Enrichment Type A, Seed Type 2). Fresh bread shall be delivered within 48 hours after baking. State type and loaf size on bid. (15,700 PG) | 1 | LOT |
| 002 | ***One Year Contract*** Bread, Roll, Enriched, Finger (Hot Dog), Wheat, Pan Baked, Sliced, Fresh, Seedless. (CID A-A-20053B, Type I, Class of Roll D, Style of Roll 3, Bake Type a, Slice Type i, Product State a, Seed type I). Fresh bread shall be delivered within 48 hours after baking. State type and package size on bid. (119,825 EA) | 1 | LOT |
| 003 | ***One Year Contract*** Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless. (CID A-A-20053B, Type I, Class of Roll C, Style of Roll 2, 3, or 4, Bake Type a, Slice Type i, Product State a, Seed type I). Fresh bread shall be delivered within 48 hours after baking. State type and package size on bid. (209,300 EA) | 1 | LOT |
Bidding Requirements
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In addition to providing pricing through the marketplace, Sellers have the OPTION to include certain non-pricing information as document(s) attached to their Bid, so they are received no later than the closing date and time of this Buy. Pricing will not be accepted if it is included in the attachment(s). Attachment(s) can total no more than 20 MB, whether multiple files or one file, and may be zipped to decrease their size. A Seller's failure to comply with these terms may result in its Bid being determined to be non-responsive. The attachment(s) should include the following non-pricing information:
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order, delivery order, or purchase card. If utilizing a purchase card, Buyer will communicate account information to Selected Seller outside of the Marketplace.
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This solicitation is a Small Business set-aside and only qualified Sellers can bid.
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Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Sellers understand that the Marketplace ranks all Bids by price; however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, unless otherwise specified in the Buy Terms, below, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, and past performance.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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The Buyer has provided special instructions for delivery – See Statement of Work/Delivery Attachment.
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Buy Terms
| Name | Description |
|---|---|
| Delivery Schedule and requirements | Must be not before 10/01/2018 this is a 12 month long contract ending after 09/30/2019. Deliveries of must be made once a week on Tuesdays. • All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. • All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F. • All canned goods must be delivered above 34 degrees F and not frozen. • All frozen foods must be delivered at 0 degrees F or below. • Any product that indicates prior thawing will be refused. • All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. • All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. • All items will be closely inspected. • Some items may require thawing and cooking to determine specifications compliance. • Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. • Items that fail to meet specifications will be refused. • Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. • If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. |
| Additional Delivery Schedule. | Fiscal Year: 2019 Quarter: 1st. Institution: FCI Greenville DELIVERY SCHEDULE A complete delivery of all awarded items is expected during October 1, 2018 through September 30 2019. Deliveries will be made weekly on Tuesdays from 7:30 am to 2:00 pm. Federal holiday deliveries will not be accepted. Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. NOTE: Delivery schedules do have to be pre-arranged with the receiving warehouse. We are “First Come, First Served” for deliveries. Warehouse Phone: (618) 664-6200 ext. 6013 DELIVERY REQUIREMENTS • All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. • All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F. • All canned goods must be delivered above 34 degrees F and not frozen. • All frozen foods must be delivered at 0 degrees F or below. • Any product that indicates prior thawing will be refused. • All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. • All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. • All items will be closely inspected. • Some items may require thawing and cooking to determine specifications compliance. • Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. • Items that fail to meet specifications will be refused. • Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. • If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. |
| Terminology | As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms “offer” and “offeror” refer to a response to a solicitation that, if |
| Pricing Instructions | Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Do not use the Included in another line item function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBid Submit a Question feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable. |
| Equipment Condition | New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. |
| Bid/Offer Acceptance Period (Applicable to Invitations for Bid (IFB) or Requests for Proposal (RFP) | Bid/Offer MUST be good for 60 calendar days after close of Buy, unless otherwise indicated. |
| Shipping Condition | Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. |
| SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. |
| Delivery Requirement | No partial shipments are permitted unless specifically authorized at the time of award. |
| Q&A Instructions | Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable). |
| Award Criteria | The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy. |
| Supplemental Bid/Proposal/Quotation Information | In addition to providing pricing at www.FedBid.com for this solicitation, each Bidder/Offeror/Quoter must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this Buy. Submissions can be sent to clientservices@fedbid.com. |
| For Exact Match Only Commodity Buys | For Exact Match Only Commodity Buys- NO SUBSTITUTIONS, EXACT MATCH ONLY. The Bidder/Offeror/Quoter may not substitute any item/service listed on this order without prior written approval from the BOP Contracting Officer. No other individual is authorized, either verbally or in writing to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy. Items/services that do not conform to descriptions and part numbers found in this Buy will be rejected at the time of delivery causing a return at the contractor's expense. |
| For Buys other than Exact Match | For all buys other than Exact Match Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Bid/Proposal/Quotation. This information is REQUIRED in order for a seller’s Bid/Proposal/Quotation to be evaluated for award. FAR 52.211-6. |
| Special Contract Conditions | SPECIAL CONTRACT CONDITIONS Type of Contract. The Government contemplates single or multiple award(s) of a firm fixed-price type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that a contract award resulting from this solicitation will be made approximately September 02, 2018 with an effective award date of October 1, 2018. Performance. The periods of performance of the resulting contract shall be as follows: Effective Date of Award (EDOA) through 12 months. (October 1, 2018 through September 30, 2019). The Contractor shall commence full performance of supplies/services under this contract by October 1, 2018. In accordance with FAR 46.503 and 46.403(a)(1), the place of acceptance for supplies under this contract is at the Federal Correctional Institution (outside warehouse) located at 100 US Hwy 40 & 4th Street, Greenville, Illinois 62246. Under the supervision of a BOP staff member, the outside warehouse will employ a cadre of inmate workers to assist in the warehouse operations. Contract Administration Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer. Delivery Orders/Payment Information Ordering Official: Delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for the institution with an appropriate certificate of appointment or a delegation of authority for purchase card purchases. |
Shipping Information
| City | State | Zip Code | |
|---|---|---|---|
| Greenville | IL | 62246 |
Seller Attachment(s): Optional
| The attachment(s) could include the following non-pricing information: |
Buy Attachment(s)
| No. | Document Name | Document Size | |
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| 001 | FY19_Bread_Delivery_Schedule.docx | 14 KB |