General Buy Information
| Buy #: | 1173546 | |
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| Solicitation #: | RFQ5052 | |
| Buy Description: | Lodging - (IVP Slovakia NY) | |
| Category: | V2 -- TRAVEL, LODGING, RECRUITMENT SVCS | |
| Sub Category: | V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL | |
| NAICS: | 721110 -- Hotels (except Casino Hotels) and Motels | |
| SAM Contract Opportunity: | Yes | |
| Set-Aside Requirement: | No Set-Aside Restriction | |
| Buyer: | DHS CBP Mission Support Contracting Division | |
| End Date: | 06/04/2024 | |
| End Time: | 11:30 ET | |
| Seller Question Deadline: | 6/4/2024 - 11:00 ET | |
| Delivery: | Special Delivery Instructions - Other: June 9, 2024 – June 16, 2024 | |
Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit |
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| 001 | Lodging in New York City, New York in the vicinity of the One World Trade Center. . Check-in date: June 9, 2024 - Check-out date: June 16, 2024 (8 days, 7 nights) eighteen (18) rooms paying by Purchase Order (PO). Total number of rooms required is twenty-two (22) and will be paid as follows: Eighteen (18) via Purchase Order and four (4) via Government Travel Credit Card. One occupant per room. Per Diem Rate (subject to availability). Please fully read the attached SOW for more details. – QUANTITY = 22 EA | 22 | EA |
Bidding Requirements
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and Buy Terms in the auction, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, or unreasonable will not be considered for award.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order, delivery order, or purchase card. If utilizing a purchase card, Buyer will communicate account information to Selected Seller outside of the Marketplace.
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There is no Set-Aside restriction for this Buy.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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The Buyer has provided special instructions for delivery – Other: June 9, 2024 – June 16, 2024.
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The Buyer is requiring interested Sellers submit Bids with pricing inclusive of all Line Items.
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Buy Terms
| Name | Description |
|---|---|
| ***MILE RADIUS | Location of lodging vendor must be within a minimum driving distance of .5 miles via the most direct route to training venue. Hotel should be in the vicinity of the One World Trade Center |
| ***SUBMISSION INSTRUCTIONS FOR THIRD PARTY VENDORS | Third parties submitting a quotation shall include a fully executed teaming agreement for the proposed property/properties. The agreement shall include the dates, number of rooms, and room type (single or double occupancy). The agreement shall demonstrate the existence of a relationship between firms and their agreement to provide the services required under this acquisition. The agreement shall include both the signature of the third party and the signature of the authorized representative of the property. Failure to submit this documentation may result in the Offeror being removed from consideration for award. |
| ***SALIENT FEATURES | Lodging should have a minimum 4.5 star rating. Rating derived from either the lodging website, Google review, etc. |
| *** FEMA Approved Hotel | Preference will be given to FEMA approved locations. The FEMA database can be accessed at: https://apps.usfa.fema.gov/hotel/ |
| ***SAM Requirement | This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov. |
| POP | Period of Performance: June 9, 2024 – June 16, 2024 |
| Offer Period | Bid MUST be good for 30 calendar days after close of Buy. |
| Q&A Instructions | Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable). |
Shipping Information
| City | State | Zip Code | |
|---|---|---|---|
| See Statement of Work | |||
Seller Attachment(s): Required
| Sellers MUST address and provide supporting documentation addressing the SOW showing conformity to Hotel address and location, pictures of hotel including conference space if requested, inside and out of property, provide brochure of hotel (optional), include and show/list amenities. Failure to provide any of the required documentation required will result in hotel not being qualified for award. |
| Please provide proof that Lodging meets a minimum 4.5 star rating. Rating derived from either the lodging website, Google review, etc. |
| Company capability statement |
Buy Attachment(s)
| No. | Document Name | Document Size | |
|---|---|---|---|
| 001 | RFQ_SOW_INA_Lodging_SOW_New_York_Hotels.docx | 41 KB |