View Other Versions: 1110429
General Buy Information
| Buy #: | 1110429_01 | |
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| Solicitation #: | W924222-Q-0080 | |
| Buy Description: | Yellow Ribbon Event, Hickory, NC 10-12 September | |
| Category: | V2 -- TRAVEL, LODGING, RECRUITMENT SVCS | |
| Sub Category: | V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL | |
| NAICS: | 721110 -- Hotels (except Casino Hotels) and Motels | |
| SAM Contract Opportunity: | Yes (If Yes, buys prior to 11/2019 were posted to FBO) | |
| Set-Aside Requirement: | Small Business | |
| Buyer: | National Guard - North Carolina | |
| End Date: | 08/17/2022 | |
| End Time: | 17:00 ET | |
| Seller Question Deadline: | 8/16/2022 - 11:00 ET | |
| Delivery: | Special Delivery Instructions - See Statement of Work/Delivery Attachment | |
| Repost Reason: |
Reposting the buy to update location instructions in PWS. Location must be no more than 70 miles from Hickory, NC.
Please Note: Repost Reason is provided as a courtesy only. Sellers are responsible for reviewing and complying with all Buy Specifications regardless of Repost Reason. |
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Line Item(s) Template - Optional
| You have the option of entering Bid information manually by clicking Start Bid or you can prepare your Bid in an Excel spreadsheet by clicking Download Template. Complete the template using the instructions provided in the spreadsheet and save the file to your computer. When complete, login to Unison Marketplace and click Start Bid. Proceed to the Line Items screen to upload the information. |
Line Item(s)
| Item No | Description | Qty | Unit |
|---|---|---|---|
| 001 | Hotel Rooms - 10-11 September 2022: An estimated total of 30 double occupancy rooms. Hotel must be no more than 70 miles from Hickory, NC. Must provide written evidence of collaboration with hotel per the Synopsis Solicitation. "Or-Like" properties will not be accepted. All line items must be priced because funding source for each line item is different. | 30 | EA |
| 002 | Hotel Rooms - 11-12 September 2022: An estimated total of 50 double occupancy rooms. Hotel must be no more than 70 miles from Hickory, NC. Must price all line items because funding source for each line item is different. Must provide written evidence of collaboration with hotel per the Synopsis Solicitation. "Or-Like" properties will not be accepted. All line items must be priced because funding source for each line item is different. | 50 | EA |
| 003 | Morning Refreshments - 11 September 2022: Refreshments for an estimated 180 attendees in accordance with the PWS. This CLIN shall include the rooms needed to serve the meals, wait staff provided, tables and chairs, along with any requirements identified in the PWS. Include any fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 180 | EA |
| 004 | Adult Lunch meals - 11 September 2022: Estimated 160 lunches in accordance with the PWS. This amount should include the rooms needed to serve the meals, wait staff being provided, tables and chairs, along with other requirements identified in the PWS. Include any sort of fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 160 | EA |
| 005 | Children's Lunch meals - 11 September 2022: Estimated 30 lunches in accordance with the PWS. This amount should include the rooms needed to serve the meals, wait staff being provided, tables and chairs, along with other requirements identified in the PWS. Include any sort of fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 30 | EA |
| 006 | Afternoon Refreshments - 11 September 2022: Refreshments for an estimated 160 attendees in accordance with the PWS. This CLIN shall include the rooms needed to serve the meals, wait staff provided, tables and chairs, along with any requirements identified in the PWS. Include any fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 160 | EA |
| 007 | Morning Refreshments - 12 September 2022: Refreshments for an estimated 90 attendees in accordance with the PWS. This CLIN shall include the rooms needed to serve the meals, wait staff provided, tables and chairs, along with any requirements identified in the PWS. Include any fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 90 | EA |
| 008 | Adult Lunch meals - 12 September 2022: Estimated 90 lunches in accordance with the PWS. This amount should include the rooms needed to serve the meals, wait staff being provided, tables and chairs, along with other requirements identified in the PWS. Include any sort of fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 90 | EA |
| 009 | Children's Lunch meals - 12 September 2022: Estimated 20 lunches in accordance with the PWS. This amount should include the rooms needed to serve the meals, wait staff being provided, tables and chairs, along with other requirements identified in the PWS. Include any sort of fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 20 | EA |
| 010 | Afternoon Refreshments - 12 September 2022: Refreshments for an estimated 90 attendees in accordance with the PWS. This CLIN shall include the rooms needed to serve the meals, wait staff provided, tables and chairs, along with any requirements identified in the PWS. Include any fees or gratuities in this price and provide a flat rate per person. All line items must be priced because funding source for each line item is different. | 90 | EA |
| 011 | Conference Space - 10-12 September 2022: This CLIN shall include a total of all meeting spaces described in the PWS to include any Audio/Visual or childcare equipment required for each space. Must provide written evidence of collaboration with hotel per the Synopsis Solicitation. "Or-Like" properties will not be accepted. All line items must be priced because funding source for each line item is different. | 1 | Job |
Bidding Requirements
| Instructions |
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Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set-Aside Requirement' provision, for additional requirements.
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The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.
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The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.
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Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
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This solicitation is a Small Business Set-Aside and only qualified Sellers can bid.
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Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
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Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.
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Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)
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The Buyer has provided special instructions for delivery – See Statement of Work/Delivery Attachment.
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Buy Terms
| Name | Description |
|---|---|
| Basis of Award | The Gov’t will award a firm-fixed priced contract, using a streamlined comparative trade-off evaluation IAW FAR 12.602 & 13.106-2. S Award may be made without any form of communications with offerors. Gov’t may reject any quote not conforming to the solicitation. The Gov’t will make only one best value award to the offeror that is most advantageous to the Gov’t, unless circumstances deem more appropriate and in the best interest of the Gov’t that multiple awards be made. Standing price quotations may be used if needed and deemed in the best interest of the Gov’t. The Gov’t will not consider any quote that we receive after the deadline unless we receive it before we award a contract, considering it will not delay our purchase, or consideration of the quote is otherwise in the best interest of the Gov’t. |
| Evaluation Criteria | a. Government will first record total evaluated prices. Pricing will be reviewed for unrealistically low, unbalanced or unreasonably high pricing. Unreasonably high priced quotes will not be evaluated further. b. After preliminary consideration of all quotations or offers, the Gov’t will conduct a streamlined comparative evaluation of all remaining quotes. We will take note of technical compliance with stated minimum requirements, as well as readily discernible value indicators such as past performance, warranty conditions, maintenance availability, quality assurance, proposed plans/methods/practices, quality, reliability, durability, life cycle maintenance costs, etc. IAW FAR 13.106-2(b)(3) evaluation of nonprice factors (technical/past performance) may be based on Contracting Officer’s prior knowledge/experience; customer past performance inquiry replies; PPIRS/FAPIIS, or any other reasonable basis. c. If the apparent awardee was previously noted as having unrealistically low or unbalanced pricing, the Gov’t will communicate with the vendor to ensure there was not a mistake in pricing prior to award. If a mistake is claimed, it will be handled IAW FAR 14.407. d. Contracting Officer will then decide to: a. Proceed with award documenting the rationale for selection of the successful, responsible offeror. Award will be made to offer representing the best value to the Government, which may result in award to other than lowest priced solution; b. Revise quantities if needed to stay within budget/revalidating unit pricing with technically acceptable offerors, or c. Cancel the requirement. e. Lodging Events: Apparent awardee must also pass AT/OPSEC pre-award clearance review prior to award |
Shipping Information
| City | State | Zip Code | |
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Seller Attachment(s): Required
| Include an attachment which explains the venue you are proposing, sample menus, and any plan of action details. |
Buy Attachment(s)
| No. | Document Name | Document Size | |
|---|---|---|---|
| 001 | PWS.pdf | 151 KB | |
| 002 | Synopsitation.pdf | 245 KB |