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Questions & Responses Released to All Sellers

Buy #: 1175448_04

Question Deadline: 08/06/2024 11:00 ET

Question Count: 4

Buy #: 1175448_04

Question Deadline: 08/06/2024 11:00 ET

Question Count: 4

Question Submitted:

How does the payment work on this. Would this be every month we can bill? Or will it be once a year. We would like to bid on this, we might have a contractor setup that they can do the work for us. Is the Due date really the 8/8 when the questions are due doest make any since ?

Response Received:

You will invoice monthly and get paid monthly. There are many questions and answers attached to this buy. Please review them for additional information if needed.

Question Submitted:

now do an employee of the contractor have to have good credit?

Response Received:

Per the SOW, "CONTRACTOR EMPLOYEES MUST BE UNITED STATES CITIZENS AND PASS A TIER 1 INVESTIGATION WITH A CREDIT CHECK AND RECEIVE FAVORABLE ADJUDICATION THEROF FROM FEMA PSD PRIOR TO PERFORMING WORK UNDER THE CONTRACT." I anticipate that if a contractor employee has bad credit, they will not be allowed to perform the work.

Question Submitted:

Who is the incumbent?

Response Received:

J and C Janitorial is the incumbent.

Question Submitted:

When contract is awarded are funds awarded weekly, monthly from the government?

Response Received:

Contractor may submit invoices monthly. No invoice shall be submitted until services have been provided each month.

Buy #: 1175448_03

Question Deadline: None

Question Count: 2

Buy #: 1175448_03

Question Deadline: None

Question Count: 2

Question Submitted:

Was there an incumbent? Please provide the recent contract award number. What scope changes were made from the old contract to the new contract?

Response Received:

J and C Janitorial is the incumbent. No changes in scope and the contract number is unknown as the CO took the requirement over from another CO.

Question Submitted:

We understand this being late to ask, we are local company with employees in the area and can fulfill the governments requirements with a short timeframe. WIth supplies in our warehouse and personnel, we have solid past performance for federal contract holders in the area and is requesting the government set this aside for HUBZone sole source, we understand that these decisions are typically made far out. We attached our past performance as well as our Technical Operations Plan-However our pricing was a bid confusion as we were confused by how low we had to go based on the work. We are willing and able to proceed with the offer.

Response Received:

Please provide a price for the entire year.

Buy #: 1175448_02

Question Deadline: None

Question Count: 7

Buy #: 1175448_02

Question Deadline: None

Question Count: 7

Question Submitted:

Would we be responsible for buying the supplies ourselves? If so, can we get a list of the supplies needed?

Response Received:

The contractor is responsible for buying supplies. There is no list for needed supplies. Please price the supplies that you will need to accomplish the tasking.

Question Submitted:

It states "Contractors must pass a Public Trust background check". Where do we get this? Is it just for the contractor, or do all employees servicing the facility have to get one? Who pays for the background check? May we use a US resident to service? Or only US citizens?

Response Received:

The Contractor must be a US Citizen. The program is working on getting the specifics for the public trust background check from the security personnel.

Question Submitted:

Would you consider the cleaning team day porters? Would the cleaning team need to be available for any unforeseen mishaps or recleaning of the restrooms after they've been used, throughout the day?

Response Received:

The cleaning team will not be responsible for any unforeseen mishaps throughout the day. Hours are 0630-1200.

Question Submitted:

What would the work hours be? The task and frequency flow chart(form 1_1_4c) shows 0630-1230 and form 1_1_4_DHS-FEMA_Bothell_MERS_Janitorial_SOW section 4.4 shows 0600-1500.

Response Received:

Work hours will be 0630-1200.

Question Submitted:

In the contract SOW section 4.4 states 4.4 Hours of Operation Contractor employees shall generally perform all work between the hours of 0600 PST and 1500 PST, Monday through Friday (except Federal holidays. In the attachments, Attachment 3 - Task and frequency chart, is says Performance of work is to be accomplished between the hours of 06:30am and 12:30pm, Monday through Friday. A set start time will be established which is mutually acceptable, between the Contractor and the point of contact with MERS-BT. Additionally, the facility will be closed to janitorial services on all Federal Holidays. Can you please clarify the expected hours of service?

Response Received:

Work hours will be 0630-1200.

Question Submitted:

Is there an opportunity to schedule a walk-through at the facility?

Response Received:

Please contact Collin Morris @ (425) 487-2389 (Bothell) or collin.morris@fema.dhs.gov to schedule a visit prior to 06/28.

Question Submitted:

Please provide the volume of people in the facility each week, each day, to determine how many supplies to have in stock.

Response Received:

47 personnel

Buy #: 1175448_01

Question Deadline: None

Question Count: 0

Buy #: 1175448_01

Question Deadline: None

Question Count: 0

The Buyer has not released any questions/responses to all Sellers for this Buy.

Buy #: 1175448

Question Deadline: None

Question Count: 14

Buy #: 1175448

Question Deadline: None

Question Count: 14

Question Submitted:

How can I schedule a site visit?

Response Received:

Please contact Collin Morris @ (425) 487-2389 (Bothell) or collin.morris@fema.dhs.gov to schedule a visit prior to 06/28.

Question Submitted:

When will the period of performance be? what showing in SOW looks incorrect Period of Performance The period of performance for this contract is from 1/15/2024 – 2/2/2024. How many days per a week will cleaning take place?

Response Received:

The period of performance is from date of award through 12 months. Cleaning occurs five days per week except federal holidays.

Question Submitted:

I would need to do a walkthrough in order to give a more accurate quote. Can we arrange for this Friday or Monday ?

Response Received:

Yes. A site walkthrough can be arranged prior to 6/28. Please contact Collin Morris at collin.morris@fema.dhs.gov or (425) 487-2389 to arrange visit.

Question Submitted:

What is the Period of Performance for this solicitation? In the SOW section 4, it currently says "The period of performance for this contract is from 1/15/2024 – 2/2/2024." which isn't correct.

Response Received:

The period of performance is from date of award through 12 months.

Question Submitted:

How much was the previous contract amount? How many hours and/or workers were allocated to the contract?

Response Received:

Previous contract amount will not be disclosed. The contractor providing a bid can determine the level of effort based on the required tasking.

Question Submitted:

Is the contractor responsible for providing the supplies for the bathroom (paper products, soap, trash bags, etc) or will the government provide them?

Response Received:

The Contractor provides.

Question Submitted:

Can there be a site visit? How many days a week will cleaning be? W there a previous incumbent or this is a new contract?

Response Received:

Yes, there can be a site visit. Cleaning is five days a week during the a.m. There is an incumbent, J and C Janitorial.

Question Submitted:

What is the period of performance for this solicitation?

Response Received:

The period of performance is from date of award through 12 months.

Question Submitted:

The SOW is missing sections 5 and 6. Are you able to provide this?

Response Received:

There was a numbering error in the SOW that has now been corrected.

Question Submitted:

s there a current company fulfilling these services? If so what is the contract amount and contract number?

Response Received:

J and C Janitorial is currently providing services. The contract amount will not be provided. Another CO has been administering the contract and the current CO does not know the contract number.

Question Submitted:

Who is the incumbent?

Response Received:

J and C Janitorial is the incumbent.

Question Submitted:

s there a current company fulfilling these services? If so what is the contract amount and contract number?

Response Received:

J and C Janitorial is currently providing services. The contract amount will not be provided. Another CO has been administering the contract and the current CO does not know the contract number.

Question Submitted:

Should pricing be quoted monthly or annually

Response Received:

Pricing can be provided as an annual total.

Question Submitted:

Can you update/clarify Period of Performance in SOW?

Response Received:

The period of performance is for one year from the date of award.

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