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Questions & Responses Released to All Sellers

Buy #: 1139043_01

Question Deadline: 07/28/2023 11:00 ET

Question Count: 3

Buy #: 1139043_01

Question Deadline: 07/28/2023 11:00 ET

Question Count: 3

Question Submitted:

Is it OK if I submit slightly after the deadline but no later than today?

Response Received:

No extension will be given at this time.

Question Submitted:

Is this a total of 25 Single occupancy rooms from Aug 17-20?

Response Received:

Yes

Question Submitted:

Please kindly advise on what basis hotel`s stars will be evaluated? Google, Booking, Expedia, TripAdvisor .etc

Response Received:

The star rating is not an evaluation factor on this requirement.

Buy #: 1139043

Question Deadline: 07/19/2023 11:00 ET

Question Count: 11

Buy #: 1139043

Question Deadline: 07/19/2023 11:00 ET

Question Count: 11

Question Submitted:

In regard with buy # 1139043 , please kindly advise if double rooms can be split between properties.

Response Received:

The government would prefer the same location

Question Submitted:

It states offeror is to complete blocks 12, 17, 23, 24 AND 30 but in the submission instructions it only states to complete Blocks 12, 17a, and 17b of the SF 1449. Please clarify

Response Received:

We only require blocks 12, 17a, and 17b to be filled out on this requirement.

Question Submitted:

For what date(s) and time(s) will you need the 25 parking spaces?

Response Received:

For the duration of the stay.

Question Submitted:

Would you accept different terms for the double-occupancy rooms? For example, you need 75 double-occupancy rooms. I only have 50 double-occupancy rooms. To make up for the remaining 25 double-occupancy rooms, I can give you 50 king rooms at a discount. Would you accept those terms?

Response Received:

All quotes will be accepted and considered.

Question Submitted:

Is there flexibility with using a single king bedroom with a pullout sofa/bed to lodge two guests?

Response Received:

No, there should be 2 beds in the room if double occupancy (sofa bed not acceptable).

Question Submitted:

Can this be divided up between two hotels?

Response Received:

The government would prefer the same location.

Question Submitted:

1) Since roughly 25 parking spaces are needed, will the rest of the guests arrive via bus? If so, will the bus need a parking space for the entire stay or only for picking up and dropping off guests? 2) Will a tax-exempt form be provided?

Response Received:

1) Bus parking is not a requirement. 2) Purchases by the Federal Government are tax exempt by law and most states accept the purchase order as evidence of purchase by the Federal Government. This is not tax advice and does not guarantee that the jurisdiction the purchase is in will waive the sales tax. It is the vendors' responsibility to check applicable state laws before making an offer.

Question Submitted:

1. Will you provide a Tax Exemption Certificate to the awarded vendor? 2. While the government's preference is for all individuals to be accommodated in a single location, it's important to acknowledge the requested area has fewer than three hotels with 75 double occupancy units. This makes fulfilling the requirement challenging. Will you consider a more practical solution or alternative to meet this need?

Response Received:

1. Purchases by the Federal Government are tax exempt by law and most states accept the purchase order as evidence of purchase by the Federal Government. This is not tax advice and does not guarantee that the jurisdiction the purchase is in will waive the sales tax. It is the vendors' responsibility to check applicable state laws before making an offer. 2. The mileage radius has been extended to 20 miles

Question Submitted:

I am unable to submit my bid due to Seller attachments section notes Requirement: Please see attached solicitation for required attachments but there are no required attachments listed on the bid or SOW. Can you assist me with this?

Response Received:

Third parties submitting a quotation shall include a fully executed teaming agreement for the proposed property/properties. The agreement shall include the dates, number of rooms, and room type (single or double occupancy). The agreement shall demonstrate the existence of a relationship between firms and their agreement to provide the services required under this acquisition. The agreement shall include both the signature of the third party and the signature of the authorized representative of the property. Failure to submit this documentation may result in the Offeror being removed from consideration for award.

Question Submitted:

Is there any flexibility with extending the radius to 25 miles if this group prefers to stay in one location?

Response Received:

The mileage can be extended to a 20 mile radius.

Question Submitted:

1) Are we able to split this group among more than one hotel? If so, what is the maximum amount of hotels we can utilize? 2) Is there an estimate of how many parking spaces are needed? 3) Is complimentary breakfast requested?

Response Received:

1) The government would prefer the same location. 2) The estimated parking spaces is 25. 3) No

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